The Business Enhancement System Transformation project is embarking on the first wave of implementation, following the completion of contract negotiations and signing of agreements between LACOE and vendor CGI on March 6.
The first wave of agencies to pilot the implementation process includes Alhambra USD, Cerritos College, East Whittier City SD, Hacienda La Puente USD, Paramount USD, Santa Monica College and Palisades Charter High School.
Three more waves will follow over the next five years until the system is fully functional for all participating agencies.
BEST was recommended in a 2011 review of LACOE by the Fiscal Crisis & Management Assistance Team as a necessary upgrade to its financial software system. The goal of the project is to automate and standardize business processes, while providing economies of scale and increased efficiency and effectiveness.
It is a big job and is expected to take five years to complete. Once completed, it will reduce the continual need for data re-entry and will allow employees to conduct data analysis that can increase the quality of services LACOE provides to its customers.
The current systems called PeopleSoft Financial System and Human Resource System have been in place for more than 15 and 25 years, respectively, and do not allow for such flexibility. LACOE depends on this financial system to oversee $22.6 billion annually for districts in the county concerning their general ledgers, accounts payable, purchasing, inventory, accounts receivable and asset management. These are also the systems that support the issuing of more than 180,000 paychecks per month for educational agencies throughout Los Angeles County.
For information about the BEST Project click here